Virtual Events

No.  However, events must comply with University, local, state, and federal regulations regardless of which platform is used to promote or execute the event.  Click here to see UK's virtual event policies.

No, only UK departments and registered student organizations may promote virtual events on the UK calendar.

Nope!  You may promote on both services or neither if your event is private or invitation only.

Effective communication and engagement are crucial to the University’s mission in these uncertain times.  Production Services, within the Office of University Events, is prepared to assist your college, department, or organization with video, audio, streaming, and/or editing needs. If interested, please contact Production Services at eventproduction@uky.edu or 859-257-6617.

Visit UK's Zoom webpage at https://uky.zoom.us/ to learn about Zoom and see support options.

When selecting your date, click the button ‘Multiple’ to apply a date pattern.  If the details will be different for each date (i.e., different link or description) submit each as a separate reservation.

Events are accepted and will display the next business day on the university calendar.

UK’s calendar can be found at http://calendar.uky.edu.  Virtual events are visible by date or by selecting the Virtual Events feed under other calendars.

Visit https://meetatbigblue.uky.edu.

Contact the Office of University Events. We are available Monday through Friday, 8 am until 5 pm via email at events@uky.edu or (859) 323-8054.

Follow these steps:

1. Login to https://meetatbigblue.uky.edu
2. Select “My Requests”
3. Click the name of the event
4. Click the red dot to cancel  OR
5. Use the other options to modify your event​

BBNvolved has options for event follow up and event tracking. Here are some thoughts for tracking virtual event attendance from Student Organizations and Activities. This is helpful for records, follow up with attendees, and assessment. 

If hosting events on Zoom:

1. ​​​Open BBNvolved:​
2. Select Forms 
3. Create a form in your BBNvolved page to collect attendees’ information
   • Make sure to ask for either:
     • ID number
     • LinkBlue ID
   • Walkthrough: https://engagesupport.campuslabs.com/hc/en-us/articles/360035492211-Creating-a-Form
4. ​​​​​Utilize the chat feature on your Zoom meeting to send the form link to send all students “at” the event or meeting 
5. Ask students to complete the form during the event 
6. Utilize the form responses in Zoom to upload to BBNvolved 
   • ID number
   • Username = linkblueID@uky.edu 
7. Return to BBNvolved and select Events - RSVP function
   • Encourage attendees to RSVP in advance so you know who and how many attendees to anticipate
   • Learn more here - https://engagesupport.campuslabs.com/hc/en-us/articles/204031954-Managing-Event-Invitations-and-RSVPs

Have students register for events in Zoom:

• Pull the registration information prior to or following your event
  • https://support.zoom.us/hc/en-us/articles/216378603 
  • You can use emails collected to upload attendance to BBNvolved 
    • ID number
  • https://support.zoom.us/hc/en-us/articles/211579443-Registration-for-Meetings 
    • Create customize registration questions after you create your event by editing the registration
    • Tip: Allow registrations to be automatically approved
    • Ex. Your LinkBlue ID or Your student ID number - this will provide UK specific information
    • Username = linkblueID@uky.edu

Upload your event attendance list to BBNvolved: https://engagesupport.campuslabs.com/hc/en-us/articles/204032034-Tracking-Event-Participation.  Then, Downloaded a report of your event attendees from BBNvolved: 

1. Select the switchboard (grouping of squares in right corner)
2. Select Manage
3. Under “Memberships”, select the event you want to pull attendance or RSVPs from
4. When in organization, select the menu button (3 lines in top left corner)
5. Select Events
6. Change events to “past events”
7. Find your event and select
8. Select Track Attendance
9. “Export” your attendance
10.  Select your user drawer (picture or initials in top right)
11. Select downloads
12. Find your report and download

The Office of Student Organizations and Activities at studentorgs@uky.edu.